Office Operations Archives - The Original Visitor Management System

Beyond the Paper Logbook: 4 Compelling Reasons to Switch to a Digital Check-In System

Ah, the paper logbook. Seems pretty innocuous, and usually not something you ever really think about or pay much attention to. But what about that time you needed to find out who checked in at 2:50 p.m. on Aug. 13,…

A hand holding a pen behind checkmarks in the foreground

How to Prepare Your Office for a Visitor Management System

In many businesses, the front door or lobby is one of the most inefficient (and overlooked) parts of the business. From front desk staff tasked with multiple job duties to long lines forming when a guest’s host can’t be located…

Row of three men working on computers, the man in front is looking at his smart phone

Distractions 101: How to Spot Them and Avoid Them

What does it feel like when you’re “in a flow?” Flow: focused, productive, fully immersed in your task. Headspace describes a flow state as “that sense of fluidity between your body and mind, where you are totally absorbed by and…

One person sitting down at a desk expressing frustration while another person stands next to them holding a large stack of paper

How Inefficiency Impacts Your Financial Advisory Office

Interruptions, manual data entry, and poor collaboration cause the average American worker to waste roughly 25 percent of their day. Inefficiency isn’t just a problem that can derail your flow. It also costs organizations 20-30 percent of their annual revenue.…

Positioning Administrative Employees For Internal Growth

Any professional golfer knows the key to success is a good caddy. From reading greens to selecting clubs, a caddy is a true expert and far more than just someone who carries a bag. The same can and should be…

Agile Work Environments and How to Implement One in Your Workplace

The terms “flexible work” and “work-life balance” are often sprinkled into conversations about how a modern company should operate. Both existing employees and new candidates want these concepts. But what are they exactly and what are the tactical changes…

A Guide to Hiring the Best Front Desk Staff for Your Practice

What are the tips for hiring the best front desk staff? In this guide, we look at the best practices for attracting and retaining top talent.

Should Your Employees Sign In at the Lobby?

Should your employees sign in at the lobby? In this article, we look at the benefits of implementing a lobby employee sign-in process.

The Benefits of Maintaining a Physical Office

Should you keep a physical office? Here, we look at the biggest benefits you’ll gain from keeping your office doors open for both your customers and team.

How to Create a More Sustainable Workplace

Need help creating a sustainable workplace? In this post, we look at simple ways to go green in your organization.

10 Solutions to Support Hot Desking in Your Office

What tools do you need to run your hot desking program? In this post, we share 10 essential technologies that will ensure your success.

How to Improve Your Hot Desking Process

Looking for ways to implement and/ or improve your hot desking program? In this post, we share essential tips for adoption and success.

A Guide to Hoteling in the Workplace

What is hoteling in the workplace? In this guide, we discuss the what, why, and how of hoteling, along with best practices.

How to Implement the Receptionist for iPad in Your Office

How do you add a digital receptionist to your office? In this post, we share top considerations and best practices for adding a check-in kiosk to your office.

Tips on how to manage your business's online reputation

How to Manage Your Business’s Reputation Online

Looking for tips to manage your business's online reputation? In this post, we discuss the top (easy) ways to manage your online reputation.

Office Management Tools You Need

Would you like to get a handle on office management this year? In this post, we’re sharing a look at which office tools you need to efficiently run your office.

Finding a digital receptionist alternative blog

Can’t Find a Reliable Receptionist to Hire? Here’s How to Use Technology as an Effective Replacement

Not able to find a receptionist due to the Great Resignation? In this post, we share an effective receptionist alternative.

10 Small Ways to Dramatically Improve Workplace Safety

In this guide, we explore easy ways to improve workplace safety and gain benefits, such as increased productivity and employee retention.

Tips for Managing Interns

In this post, we cover tips for how to effectively manage interns. Use these tips to create a rewarding experience for your interns and your organization.

5 Tips That Operations Managers Can Use Today

Operations managers have a lot of roles to fill in an organization. These 5 tips will help them focus on what’s important.

What is a Hybrid Workplace?

What is a hybrid workplace and should you consider this model for your organization? In this post, we share the pros and cons of hybrid offices.

Respect in the Workplace: Why It Matters and How to Promote It

Would you like to increase productivity and build a stronger team? You need to promote respect in the workplace. Here’s how to do it:

How to Improve Your One-on-One Employee Meetings

Searching for tips for improving your one-on-one meetings? Check out this post where we discuss essential meeting strategies you need to know.

How to Reduce Employee Turnover

Looking to retain your employees? Here’s our top advice for improving employee satisfaction, which will directly increase your retention.

8 Ways to Build Trust in Your Workplace

Looking for tips on how to build trust in your workplace? In this post, we share a comprehensive list of strategies that promote trust within a team.

Employees Returning to Work Post-Pandemic? Here’s How to Prepare for a Safe Return

Here’s your unofficial guide to welcoming your employees back to work after COVID-19. Use these tips to smooth the transition.

Smark Workstation Adjustable Desk for Your Office

How “Smart Workstations” Can Make Your Team More Productive

On the hunt for the perfect adjustable desk for your office? We discuss the benefits of adjustable desks and how to find the right one for your space.

How to Create a More Efficient Workplace

Looking for advice on how to create a more efficient office? In this post, we share tips on how to set your team up to be more productive.

how COVID-19 has impacted the way we meet

7 Trends and Facts About How We Meet Today

Here’s a look at how COVID-19 has impacted the way that we meet and interact with our co-workers and customers.

Modern Office Energy-Saving Opportunities: Jobs for Both Humans and Tech

Modern office energy savings require a blend of the latest tech tools and people who are willing to put the work in.

AI in Office Management Blog Featured Image nest thermostat

The Evolving Role of AI in Office Management

As office tools get smarter, your office manager and front desk staff has more options at their disposal. Here’s what you need to know about the evolving role of AI in office management.

Technology vs. People in Building Management: When to Use Each Resource

Optimizing your organization’s physical infrastructure and tools requires a perfect blend of human skills and technological tools. Here’s when to use each resource.

$fractional hiring featured image$

An Introduction to Fractional Hiring (and How it Can Work for Your Company)

If your company isn’t in a position to hire a full-time executive team, you might want to consider hiring executives for just a few days a week. Here’s what you need to know about the trend of “fractional hiring.”

Which of These Corporate Culture Types Fits Your Company?

There may be as many types of corporate culture as there are companies, but thinking about the most common factors that set companies apart clarifies the advantages of each approach.

How to Create a Hiring Plan for Your Office

If you’re expecting to grow your business in the near future, you should have a hiring plan. Here’s how to create one.

Is it Time for an Office Lobby Redesign?

Although an office redesign always comes with some headaches, the era of COVID-19 might actually be a more convenient time than most to rethink your front office’s design and aesthetic. Here’s what to think in an office lobby redesign.

3 Ways Your Reception Area Makes an Impression

Your office’s reception area makes an impression on visitors. Whether that impression is good or bad depends on its aesthetics, staff, and tools.

The Role of the Administrative Assistant in a Post-Pandemic World

Office administration post-pandemic may look much different than it did beforehand.

4 Tips for Safer In-Person Meetings in the COVID-19 Era

Safer in-person meetings can reduce or even practically eliminate the chance that disease will spread in the workplace. When-in person meetings are necessary, use these best practices.

How to Create an Upward Career Path for Your Administrative Assistants and Front Desk Team

Your managers need a plan for promoting administrative assistants so that you can retain the best talent over the long-term.

New Tools for Safer Workplaces in the COVID-19 Era

Disinfection and social distancing may be a little easier with help from these COVID-19 office safety tools.

How to Deal With Solicitors at Your Business

All businesses, especially small ones, have to deal with people stopping in unannounced to try to sell their services or solicit donations.

6 Apps for Admin Professionals

These time-saving apps for admin professionals allow your front desk staff to save hours of manual work on jobs like note taking, visitor check-in, and executive assistance.

The Role of Leadership in Establishing Company Values

Leaders have to back up their values and policies with their own words, actions, and body language. In this post, we explore all the ways leaders are responsible for establishing company values.

Getting Into the Flow: How to Pave the Way for Your Employees’ Optimal Productivity

It’s an employers’ responsibility to ensure their employees’ optimal productivity through smart office design, office culture that encourages deep work, and a conscious effort to eliminate distractions.

What “Respect” Actually Means at Work

A word like “respect” may seem like it’s clear enough, but in practice, it may mean very different things to different people. Here’s what respect at work looks like to us at The Receptionist for iPad.

An Out-of-Office Checklist for Your Front Desk Staff

Receptionists: Make sure the rest of your team is prepared to cover for you when you leave the office by using this checklist.

A Quick Guide to Office Plant Maintenance

Are you considering adopting a plant for your office or your personal desktop? Learn how to choose and care for an indoor plant in our quick guide to office plants.

What it Means to Have Internally Motivated Employees

Wondering how to motivate your employees? Forget the bonuses and perks and go back to the basics: a workplace where they feel both challenged and respected.

How to Hold Meetings That Respect Everyone’s Time

Follow these best practices for efficient meetings that respect everyone’s time and get the most out of each session.

What Does a “Fun” Office Look Like in the COVID Era?

Office morale may be more important than ever during difficult times like these. Here are a few ways your team can remember to laugh together despite the challenges brought on by the novel coronavirus pandemic.

How to Deal With Employee Conflict in a Healthy Way

Employee conflict doesn’t have to detract from productivity at work. Make the best out of a diverse group of thinkers by dealing with conflict in a healthy way.

3 Examples of Small Businesses That Innovated to Meet a Community Need

Innovative businesses can thrive even through difficult periods by adapting to what customers want and need. Here are a few examples of businesses that successfully created a new service for a local niche market.

Here’s How We Boldly Tackle Business Challenges

Tackling business challenges requires employees and leaders who are willing to be bold and listen respectfully. Here’s how we tackle business challenges at The Receptionist.

What will your post-COVID-19 reception area look like? Here’s how to design a safe, sanitary check-in process that makes your visitors feel comfortable.

Adjusting to the “New Normal” in the Reception Area

What will your post-COVID-19 reception area look like? Here’s how to design a safe, sanitary check-in process that makes your visitors feel comfortable.

Credit: Shutterstock

Temperature screening — what we’ve found, how we’re responding, and what comes next?

As COVID-19 stay-at-home orders expire and businesses ease into opening their doors, a top concern has emerged: how to keep visitors and employees safe from a virus that hasn’t been eradicated? When the coronavirus was initially growing into a global…

How to Encourage Better Relationships Between Sales and Engineering

Has there been any tension between the sales and engineering teams at your tech company? Try these tactics and mindset shifts to improve the way they work together.

Administrative Privacy Basics for Medical Practitioners

Want to stay HIPAA compliant? Start by observing the following privacy basics for medical practitioners.

4 Ways to Have More Fun in Your Office

Everyone wants to work in a fun office, but that fun doesn’t happen on its own. To create a fun workplace, you’ll need to cultivate a fun office aesthetic and provide opportunities for employees to have fun together. However, those efforts won’t amount to a fun office unless the right people and culture aren’t in place, as well.

Page 1 of 2
1
2
→